Archive Assistant – Temporary

Posted on 09/13/2017

Archive Assistant – Temporary
Philbrook Museum of Art – Open Until Filled

Philbrook Museum of Art is a vibrant cultural institution in Tulsa, Oklahoma that welcomes over 170,000 visitors each year. The main museum is a 1920s Italianate Villa nestled in 25 acres of designed gardens and features selections from the collection of approximately 14,000 objects. A modern wing of the Villa and a satellite location in downtown Tulsa present a dynamic and ambitious program of rotating exhibitions. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision in which museums foster deeper understanding of ourselves, our rich community fabric, and our ever-shrinking world. 

Philbrook holds the visitor at the core of its mission, which is to be an essential and exceptional participant in the cultural, educational, and economic life of a growing and diverse community, and to inspire the broadest possible public engagement, access, and service.

Philbrook Museum of Art is seeking a temporary Archive Assistant. Working with the Associate Curator for Special Collections and the Librarian & Archivist as part of a 12-week grant-funded project, digitize, catalogue, and create a finding aid for select archival materials in the Philbrook collection. This position will work approximately 25 hours per week to be scheduled during business hours of Monday – Friday, 9am-5pm.


  • Process digital files: edit and manipulate files; save files using approved naming schema; create and record metadata.
  • With Archive staff, assess, inventory, and organize archival materials for digitization.  Using proper handling techniques, prepare, stabilize, and track materials for processing and rehouse materials once digitization is complete.
  • In collaboration with Archive staff, develop a finding aid for the digitized materials according to established standards and best practices.
  • Conduct evaluation of project with internal staff and produce a project report.
  • Maintain prompt and reliable attendance in order to successfully perform the duties of the job.


  • Strong computer skills with proficiency in TMS, MS Office, and digital imaging software
  • Understanding of basic cataloguing / collections management principles
  • Ability to work independently and as part of a team
  • Highly organized with excellent attention to detail and accuracy
  • Good written and oral communication skills
  • Handles documents, objects, and information with careful and diligent attention


  • Bachelor’s degree in art history, museum studies, library science, liberal arts, or a related field (equivalent combination of education and experience considered).
  • Previous experience in a museum, library, or archive setting, preferably in archival digitization, document processing, registration, or direct collections care.

To apply, send a cover letter and resume to [email protected]