Collections and Exhibitions Coordinator

Posted on 09/05/2017

Collections and Exhibitions Coordinator
Philbrook Museum of Art – Application Deadline: Open Until Filled

Set within a twenty-five acre site three miles from downtown Tulsa, Philbrook's main campus is a unique combination of historic house, modern museum complex, and beautifully gardened property. In 2013, the Museum expanded with the opening of Philbrook Downtown - a 30,000 sq. ft. satellite facility located in the heart of Tulsa's vibrant Brady Arts District.

Distinguished by nationally recognized collections, facilities, and gardens, it is the premier cultural institution in the city of Tulsa and a statewide leader in the cultural life of Oklahoma.

Position Overview
Philbrook Museum of Art is seeking a full-time Collections and Exhibitions Coordinator. This position supports the Director of Collections and Exhibitions with exhibitions planning, implementation, and assessment; general collections care; and coordinates the day-to-day functions of the Collections & Exhibitions and Curatorial Departments.  The Coordinator will manage exhibition-related images, including securing publication permissions, and coordinates rights and reproduction requests from the collection. Must maintain interdepartmental communication and collaboration. Philbrook Museum offers a competitive benefits package.


  • Exhibition Coordination: Under the supervision of the Director of Collections & Exhibitions, monitor exhibition deadlines and scheduling; create documents related to exhibitions, including contracts, loan requests, and exhibition proposals; and handles exhibition meeting scheduling, agendas, and minutes. Organize and archive exhibitions-related records. Work closely with curators to track exhibition budgets, prepare label copy, and maintain accurate and up-to-date checklists for each exhibition.
  • Image Management: Manage exhibition-related images, including securing publication permissions, liaises with internal departments to ensure accuracy of collection / exhibition images and captions, and handles rights and reproductions requests from the collection. Coordinate and supervise exhibition photography.
  • Collections Care: Support general collections care by assisting with cataloguing, inventory, and special projects.
  • Administrative: Provide general correspondence and clerical support for Director of Collections & Exhibitions and Chief Curator.
  • Serve as liaison to events, communications, and other departments as needed and other duties as assigned.
  • Maintain prompt and reliable attendance in order to successfully perform the duties of the job.

Required Qualifications

  • Previous art museum experience, preferably in a registration, exhibitions, or curatorial department.
  • Excellent attention to detail and accuracy.
  • Highly organized and able to prioritize effectively in a fast-paced environment.
  • Able to work independently and as part of a team. Enjoys working collaboratively.
  • Exceptional communication and interpersonal skills.
  • Strong computer skills, with proficiency in databases (TMS), MS Office, and digital imaging software.


  • Bachelor’s degree in art history or a related field
  • At least one year of related experience in a museum setting

Interested candidates should send a cover letter and resume via e-mail to [email protected]