Posted on 09/13/2017

Philbrook Museum of Art – Application Deadline: Open Until Filled

Philbrook Museum of Art is a vibrant cultural institution in Tulsa, Oklahoma that welcomes over 170,000 visitors each year. The main museum is a 1920s Italianate Villa nestled in 25 acres of designed gardens and features selections from the collection of approximately 14,000 objects. A modern wing of the Villa and a satellite location in downtown Tulsa present a dynamic and ambitious program of rotating exhibitions. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision in which museums foster deeper understanding of ourselves, our rich community fabric, and our ever-shrinking world. 

Philbrook holds the visitor at the core of its mission, which is to be an essential and exceptional participant in the cultural, educational, and economic life of a growing and diverse community, and to inspire the broadest possible public engagement, access, and service.

Philbrook Museum of Art is seeking a full-time Registrar. Working under the Director of Collections and Exhibitions, the Registrar oversees the care and administration of all art in the Museum’s physical or legal custody, implements policies and procedures related to the professional preparation, storage, handling, packing, transporting, and display of artworks. This position is responsible for ensuring the accuracy of all collection-related information, managing electronic and paper record systems, and administering all documentation related to accessioning, deaccessioning, and incoming and outgoing loans. The Registrar supervises Assistant / Associate Registrar(s), interns, and volunteers.


Collections Care: Ensure the proper care and safe keeping of all art in the Museum’s care by administering policies and procedures related to the professional preparation, storage, handling, packing, transporting, display, and security of artworks as well as the implementation of established policies governing accessioning, deaccession, and lending. Coordinates Collection Committee meetings, including creating agendas and minutes.

Exhibitions and Loans:  Execute all arrangements for incoming loans and traveling exhibitions, including coordinating packing, shipping, couriers, and conservation; executing loan agreements; issuing receipts; and organizing insurance. Serve as courier as needed.

Collections Documentation: In collaboration with the Collections Manager, manage electronic database (TMS) and documentary files related to the collection.  Ensure accuracy and consistency of all collection-related material. Responsible for location tracking for collection and loaned items.

Insurance: Manage insurance policies and appraisals.

Supervision:  Prepares instructions, assigns, and trains Assistant / Associate Registrar as well as department volunteers and interns. Monitors and reviews performance and initiates or recommends associated personnel actions.

Other Duties: Liaise interdepartmentally as well as outside the museum with artists, collectors, foundations, galleries, and other museums while modeling Philbrook’s mission and vision. Work with all museum departments to prepare and edit materials to promote, publicize, and interpret the collection, exhibitions, and related public programs.

Maintain prompt and reliable attendance in order to successfully perform the duties of the job.



  • Expertise in collections management procedures, fine art registration work, and proper art handling policies and procedures.
  • Detail-oriented, organized, and flexible. Able to prioritize effectively in a fast-paced environment.
  • Embraces a collaborative approach to projects. A precise and clear communicator with strong interpersonal skills and an open-minded outlook.
  • Displays keen cultural sensitivity and handles sensitive information with tact.
  • Excellent computer skill, with proficiency in collections database management (TMS), MS Office Suite, and imaging applications and software.
  • Familiarity with digital photography and equipment.
  • Must maintain a valid state driver’s license.

Equivalent Education/Experience

  • Master’s degree in art history or related field (bachelor’s degree plus equivalent experience considered) and at least 5 years of registration or related experience required.

To apply, send a cover letter and resume to [email protected]