Administrative Assistant I

Posted on 07/11/2019

Administrative Assistant I
Oklahoma Historical Society – Application Deadline: July 23, 2019

Key Duties:

  • Prepare correspondence for division as needed
  • Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
  • Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations
  • Maintains an inventory of equipment and supplies used in the office
  • Assists the public in securing needed information and documents, which may require historical research
  • Attend quarterly board meetings and under guidance of executive assistant formulate minutes from the meeting
  • Create purchase requests for division purchases
  • Obtain and maintain the necessary requirements for a purchasing card
  • Other duties as assigned

Positions in this job family are assigned responsibilities for providing administrative support for program areas and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official.  This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities.  It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.  

The Administrative Assistant job family consists of two levels, which are distinguished, based on the level of complexity of specific job assignments, the extent of responsibility assigned, and the level of expertise required for the completion of assigned projects.

Level I:                                  
This is the career level where duties and responsibilities will be performed at all levels of complexity.  Employees may supervise others.

Education and Experience:
Level I: 
Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

Method of Application:  
Permanent classified employees including those having reinstatement rights wishing to be considered for this position must submit an OPM-4B and a letter of intent to Dr. Bob Blackburn’s office before the posted deadline.  A copy of your most recent PMP must be available upon request.  You will then go online at to submit your application through HCM/OMES.

The OMES: Human Capital Management (HCM) must qualify candidates.