Administrative Specialist


Posted on 07/24/2019

Administrative Specialist
Discovery Lab – Application Deadline: Open until filled

Position Description:
Discovery Lab seeks an energetic and organized professional to serve as Administrative Specialist. This full-time position reports to the Director of Organizational Development and is an integral member of Discovery Lab’s back office administration with specific responsibility for donor and member database maintenance and reporting, administrative support for the Director of Organizational Development and Executive Director, administrative support for grants and fundraising events, support of the Board of Directors including preparation of meeting materials and minutes, and coordination of back office calendars, supplies and equipment. Strong organizational skills, attention to detail, and a pleasant, positive rapport are necessary for this position.

This position will:

  • Provides administrative and database support in Altru for implementations of fundraising and marketing events, with responsibility for processing donations and donor follow up, data entry, guest tracking, and reporting.
  • Perform mail merges and reports for Development and Marketing departmental mailings (snail mail and email blasts) for events and on-going campaigns.
  • Maintains departmental and administrative calendars: schedules internal and external meetings, setting agendas, taking minutes, and tracking follow up items.
  • Provides administrative support for Board of Directors meetings including set up, preparing agendas, and minutes.
  • Point person for the ordering of administrative, development, and marketing supplies and tracking according to appropriate budgets.
  • Utilizing financials and Altru database, maintains standard, formatted materials for use with grants such as monthly and year to date financials, program notes, and benchmarking materials.

Position Qualifications/Requirements:
Knowledge and skills:

  • Highly motivated with the ability to exercise initiative and good judgment, ability to deal with rapidly changing priorities, possess excellent problem-solving, organization, administrative, and interpersonal skills.
  • Ability to effectively manage and track multiple projects simultaneously, work well under pressure with a high degree of accuracy, and meet stringent deadlines.
  • Computer literacy with demonstrated competence in word processing and spreadsheet applications.
  • Excellent communication skills, both oral and written, and ability to maintain confidentiality.
  • Thorough knowledge of business English and math, office/accounting/budgeting principles, procedures and standards.

Education and work experience:

  • Minimum 2 years administrative or development experience or equivalent.
  • Bachelor’s Degree preferred or equivalent combination of education and experience.

To apply:
For consideration, please send a cover letter, resume, and Discovery Lab application https://discoverylab.org/about/careers/ for employment to [email protected].