Arts Education Assistant (Part-Time Position )


Posted on 07/11/2022

Arts Education Assistant (Part-Time Position )
Oklahoma Arts Council – Application Deadline: Open until filled

OKLAHOMA ARTS COUNCIL 
The Oklahoma Arts Council (OAC) is the official state agency for the support and development of the arts. We strive to build a diverse team comprised of the best and brightest individuals to support our mission to lead, cultivate, and amplify the transformative power of the arts for all Oklahomans and their communities. The Oklahoma Arts Council is currently seeking enthusiastic and creative people with an entrepreneurial spirit and dedication to public service to contribute to our team.

POSITION SUMMARY
The Oklahoma Arts Council seeks qualified applicants for the position of Arts Education Assistant. This position provides general support with arts education programs, serves as a point of contact for schools seeking grant funding, and assists in education grants processing and management. This is a part-time position that reports directly to the Arts Education Director with duties requiring approximately 20 hours a week. The hourly rate for this position is $21.00 with no other benefits.

The Arts Education Assistant is a temporary, one-year position that may be extended dependent on additional funding. The funding for this program is made available through the Oklahoma State Department of Education’s federal coronavirus relief funds to address disruptions in learning experiences by students due to the pandemic.

ESSENTIAL FUNCTIONS
Program Support

  • Work with Oklahoma Arts Council staff to build and expand partnerships in support of expanding access to arts learning and arts education, with a focus on arts in alternative education programs statewide
  • Assist with the development and implementation of arts education initiatives, which include but are not limited to trainings, workshops, and other events
  • Develop and sustain communication and training efforts for the Oklahoma Teaching Artist Roster and/or other arts education and alternative education professionals across the state
  • Distribute information on OAC arts education grant programs
  • Support the work of the Arts Education Director and Arts Learning in Communities Director
  • Attend, support, and participate in various OAC programs, as assigned

Grants Management

  • Serve as the initial point of contact for schools seeking OAC grant support
  • Provide technical assistance to school grantees, applicants, and prospective applicants regarding grants system access, application requirements and submissions, and grantee reporting requirements
  • Review draft applications, late applications, contracts, final reports, and support materials, providing constructive feedback and following up with applicants/grantees as needed
  • Respond to questions from potential applicants and current grantees
  • Communicate with school grant applicants and grantees regarding the submission of their grant materials
  • Support in managing all files and records related to school grant applications and school grant awards
  • Work with the Grants and Programs Associate and Deputy Director to determine applicant eligibility and assist in account creation process
  • Manage and maintain data integrity of grants database systems, including school and grant information
  • Conduct regular site visits to assess the artistic quality of agency-supported arts programs and/or organizational capacity
  • Work with Arts Education Director and Grants Office to coordinate and organize online and in-person grant information sessions and workshops
  • Provide administrative support during grant review panels, which may include taking notes, preparing draft comments to be reviewed by the Arts Education Director, and/or providing support to panelists as needed
  • Support the Grants Office in the preparation of required state and federal reports

Program Development

  • Remain knowledgeable of current trends, best practices, and research in arts education, alternative education, arts learning, arts learning assessment, and program evaluation
  • Actively pursue outreach and partnerships to expand services to underserved populations
  • Develop and maintain a network of professionals and organizations in the field of community-based arts learning

Other:

  • Ability to participate in occasional after-hours events and some overnight, in-state travel.
  • Duties in support of other departments and/or goals of the agency, including but not limited to program support and grants management support.
  • Any additional duties as determined by the Arts Education Director.
  • A combination of in-person at the office and optional telework days are scheduled during the year to provide staff the benefit of a more flexible work schedule.

Successful candidates will:

  • Possess strong written, oral communication, and interpersonal skills
  • Demonstrate excellent planning and organizational skills
  • Be able to handle multiple, concurrent, and high priority tasks
  • Collaborate with other agency staff to deliver quality programs and services
  • Be adept at interacting with people of various social, cultural, economic, and educational backgrounds, embracing diversity and inclusion
  • Meet deadlines consistently
  • Take a proactive approach and work independently
  • Be attentive to detail and committed to excellence in all aspects of work
  • Present a professional appearance
  • Have knowledge of arts learning and arts programming, with a commitment to staying current with trends and best practices.
  • Be familiar with the history and goals of alternative education.

Qualifications

  • Graduation from an accredited four-year college or university with a degree in arts education, arts administration, social service, human services, or other arts or education-related field with teaching and management experience
  • Skilled with computer software programs, including the Microsoft Office 365 Suite (Outlook, OneDrive, Word, Excel, PowerPoint, OneNote, and SharePoint), database technologies, and mobile computing, among others
  • Experience working with nonprofit organizations, government agencies, and/or educational systems is a plus
  • Project management training or experience is a plus
  • FileMaker Pro or equivalent database knowledge preferred
  • Bilingual, Spanish-speaker a plus

Key Requirements/Physical Demands:

  • Pre-employment OSBI background check must be successfully completed
  • Must hold driver's license and be able to drive a vehicle to various locations across the state if necessary
  • Must be able to lift and carry up to 30 pounds

To Apply:  
The Oklahoma Arts Council is an equal opportunity employer. It is the policy of OAC to prohibit unlawful discrimination and to provide equal employment opportunities to employees and applicants, without regard to political or religious opinion or affiliation, race, color, sex, national origin, ancestry, age, disability, genetic information, veteran status, or any other reason prohibited by law. It is the policy of OAC to provide equal opportunity in employment, advancement and other conditions of employment to all qualified applicants and employees. It is the intent of OAC to fully comply with all applicable state and federal equal opportunity and non-discrimination laws and regulations.   

A successful application will consist of:  

  • Cover letter addressed to the Oklahoma Arts Council Executive Director with information that reflects the applicant’s qualifications for the position  
  • Resume with relevant experience and a list of degrees held and/or certifications  
  • List of up to three references with names and contact information (letters of reference not required at this time)  

Visit www.jobs.ok.gov to complete an online application. 

While we sincerely appreciate all applications, only those candidates selected for interview will be contacted. No phone calls please.