Assistant Director

Posted on 06/19/2019

Assistant Director
The Helmerich Center for American Research at Gilcrease Museum/TU – Application Deadline: Open until filled

The Assistant Director of the Helmerich Center for American Research (Center) reports directly to the Executive Director of Gilcrease Museum and the Helmerich Center for American Research and is responsible for promoting the mission, vision, and philosophy of the Center and Gilcrease Museum. The Assistant Director works collaboratively with TU faculty and outside scholars to create new and innovative research opportunities using the vast collections of Gilcrease Museum. The Assistant Director builds relationships within the community and fosters outside collaboration and partnerships with local and regional scholars, educators, and community leaders.


  • Responsible for developing, implementing, and managing the Center’s academic/research programs, scholarly projects, and special events
  • Coordinates, in collaboration with TU and Gilcrease Museum, the public relations/community relations activities for the Research Center including the preparation of press releases, information guides, multimedia content, and other forms of communications ranging from correspondence, emails, social networking, and video conferencing
  • Works with other staff and TU faculty to conceive and plan a dynamic research agenda through the HCAR Grant and Fellowship program
  • Works with other staff and TU faculty to conceive and plan educational programs, lectures and symposia that relate to the Gilcrease collections and exhibitions
  • Create programs that encourage cross-institutional and cross-disciplinary research within The University of Tulsa and nationwide
  • Works with staff to increase awareness among local, regional, and national universities of the vast collections of Gilcrease Museum and TU’s special collections
  • Manages Visiting Scholars and Fellowship programs including preparation of materials for applicants, communications with prospective candidates, participation in the selection process, scheduling and evaluation of successful candidates
  • Coordinates symposia for the Center including preparation of materials for participants, promotion and publicity for events, logistical arrangements for participants and guests, and assessment of the success of the events
  • Ensures that the research conducted at the Center is disseminated to the public through programs and publications
  • Supervises and participates in the development of educational materials, including publications, for varied constituencies: scholars, researchers, school groups, and the general public
  • Works with staff to research, write, and produce interpretive materials including newsletter articles, web content, educator resource materials, and scholarly presentations
  • Periodically provides interpretive materials for museum exhibitions and collections online
  • Periodically teaches classes at the University of Tulsa
  • Prepares and administers the Center’s annual budget and monitors expenses
  • Supervises the Center’s Project Manager and Administrative Assistant
  • Writes grant proposals for projects involving the Gilcrease Archive
  • Attends all required meetings to successfully carry out the above responsibilities
  • Promotes the Center, its research opportunities, and collections by presenting and attending relevant conferences and events; participates in professional development opportunities that support and enhance the position
  • Participates as a member of the Gilcrease Leadership Team
  • Performs other duties and assists other staff members as needed

Graduation from an accredited college or university with a Ph.D. in art history, American history, Native American Studies or a closely related field, and minimum four (4) years of responsible experience in the field of specialization; demonstrated creativity in developing new models for programs and visitor engagement; strong writing and communication skills; professional and collaborative approach; excellent organizational skills and attention to detail; budgeting, billing and record keeping experience; flexibility and sensitivity to working with diverse audiences; proficient in PC or Mac software applications, including Word, Excel, and Outlook; ability to work flexible hours, including occasional evening and weekend hours for programs as required. Successful candidate will have teaching experience and a solid record of scholarship.

Formal training and practical experience in the field of public history or museum studies; classroom teaching experience. Multilingual ability, particularly in Spanish, is a plus.

The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status.

Please submit a cover letter, résumé, and contact information for three references to: The University of Tulsa, Office of Human Resources, 800 S. Tucker Drive, Tulsa, OK 74104 or email to [email protected]. The review of applications will commence immediately and will continue until the position is filled.

The University of Tulsa is an Equal Opportunity Employer Disabled/ Veteran.