Associate Director of Institutional Advancement

Posted on 09/22/2020
Associate Director of Institutional Advancement
First Americans Museum (FAM) seeks an organized, engaging and creative professional for the position of Associate Director of Institutional Advancement (AD of Advancement). Under the direction of the Director/CEO, this person oversees fundraising and membership activities including major gifts, annual giving, membership, capital campaign, planned giving, endowment campaign, special events and other initiatives and serves as a principal staff liaison to the Board of Directors’ Development Committee and subcommittees.  The AD of Advancement is entrusted with confidential information, and cultivating and sustaining FAM’s most valued relationships. This includes individual donors, corporations, foundations, other organizations and institutions. S/he is responsible for the supervision of the department’s staff, contractors, volunteers, and leading and managing all aspects of advancement for FAM. 
• Plan, organize and implement short-term and long-range fundraising plans with the goal of increasing FAM’s donor base and its total contributed income, in consultation with the Director/CEO, and Board Development Chairperson.
• Work with the Director/CEO, Board members and others to identify donor prospects and assign solicitation calls and related fundraising activities.  Call on prospects and donors personally as needed.
• Manage programs in annual giving, corporate and foundation giving, special projects, and endowment fundraising.  Maintains a working knowledge of planned gift instruments and techniques, and any tax incentives or consequences of such gifts.
• Provide oversight of grant applications and grants management processes including, as necessary, writing and reporting.  Contribute to database of potential funding sources.  Ensure that department staff proactively research new funding opportunities, initiate applications, meet schedules, and maintain ongoing relationships with funders.
• Plan, supervise, and implement selected donor cultivation activities and fundraising events to maximize benefits to the organization.  Provide direction to event manager and special events coordinator.
• Provide direction, coordination, and expert guidance for FAM Opening activities, annual fund campaigns, small gift programs, and other activities including membership drives and individual giving activities.
• Work with staff, board, and volunteers to maximize memberships at all levels, and increase percentage of members at higher membership levels.  Provide general oversight of membership mailings, e-mailings, and print collateral.  Evaluate proposed membership enhancement activities.
• Identify and recruit volunteers for development activities.  Coordinate meetings of development committee and subcommittees.  Provide necessary materials and post-meeting follow-up.
• Participate in professional societies, conferences, and public relations activities that enhance the organization’s profile and cultivate resources as appropriate.
• Demonstrate positive interpersonal skills that promote open communication, friendliness, respect for all positions, and maintenance of confidentiality.
• Perform other duties as assigned.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Five + years of diversified experience in fundraising, with at least two years at the senior level.
• Bachelor's Degree from an accredited higher-learning institution in a related field, masters preferred.
• Demonstrated success in strategic planning.
• Demonstrated experience in supervising staff and organizing volunteers.
• Knowledge of local, regional, and national foundations that support museum programs and/or the arts and humanities.
• Proven ability to develop and maintain departmental and special activity budgets.
• Demonstrated experience working with Boards and Board Committees.
• Strong computer skills including donor and member database management such as, Raiser’s Edge and/or Altru, and proficiency in MS Word, Excel, and PowerPoint. Work across PC and Mac platforms.
• Demonstrated ability to manage, train and coordinate a team.
• Ability to multitask and meet deadlines in a fast-paced museum environment.
• Ability to establish and maintain effective working relationships with staff, board members, colleagues, stakeholders, volunteers, and members of the public.
• Demonstrated experience working collaboratively with a diverse range of groups and organizations; sensitivity to cultural diversity issues.
• Ability to effectively present information in one-on-one and small group situations to donors, customers, clients, and other employees of the organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
The Associate Director of Institutional Advancement works under the supervision of the FAM Director/CEO and is an active member of the Executive Leadership Team.  The AD of Advancement is responsible for the supervision of departmental staff and volunteers for advancement related activities. 
The AD of Advancement is to adhere to the policies and ethics of FAM at all times. S/he asks for assistance on any matters or answers to any questions not covered by this job description. 
Manages difficult or emotional customer and constituent situations. Responds promptly to constituent needs. Solicits constituent feedback to improve service. Responds to requests for service and assistance. Meets commitments. 
Looks for ways to improve and promote quality. Demonstrates accuracy and thoroughness. 
Treats people with respect. Keeps commitments. Inspires the trust of others. Works with integrity and ethically. Upholds organizational values. 
Displays willingness to make decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Includes appropriate people in decision-making process. Makes timely decisions. 
Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Sets goals and objectives. Organizes or schedules other people and their tasks. Develops realistic action plans. 
Dexterity enough to use a keyboard and telephone; occasional lifting, carrying, pushing, and pulling up to 50 pounds; may be subject to extended periods of walking, standing, sitting, reaching, balancing, bending, kneeling, handling, feeling, climbing, and twisting; and vision, speech, and hearing sufficient to perform the essential tasks.  Ability to travel outside the Oklahoma City vicinity from time to time via automobile and/or airplane. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
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