Building Manager

Posted on 07/28/2021

Building Manager
Philbrook Museum of Art – Application Deadline: Open until filled

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 16,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.  

Position Overview
This position is primarily responsible for proactively planning and performing or overseeing the daily care, maintenance, and long-term needs of all historic and non-historic Philbrook buildings and infrastructure, including preventive maintenance, repairs, and capital projects. 

Essential Responsibilities
Facilities Management

  • Administer a regular program of preventive maintenance and upkeep to the physical plant. 
  • Handle budgeting, RFPs, bid selection, project management, and record-keeping for all building-related projects, including annual maintenance, general repairs, and capital projects. 
  • In collaboration with museum leadership, plan, negotiate, administer, and implement building services, security, and construction contracts. 
  • Oversee all contractors working on the facility or grounds infrastructure. 

Campus Operations 

  • Serve as ADA Site Coordinator, ensuring appropriate access for all.
  • Manage campus-wide sustainability efforts, including leading the Green Team, monitoring energy usage, and pursuing ways to reduce consumption. 

Safety and Emergency Response

  • Will play a key role on the museum's safety and disaster response teams. 
  • Partner with other key positions to oversee the risk management program.  
  • Coordinate and oversee building recovery process when needed. 

Organizational Leadership

  • Create and maintain a welcoming, safe, and secure environment for all staff, visitors, and artwork on the Museum's premises. 
  • Develop and manage departmental operating budgets, along with long-term capital budget.
  • Manage engineering, maintenance, and housekeeping teams to assure productivity, efficiency, and continuous improvement of the staff. 
  • Monitor and evaluate performance and provide coaching, training, and corrective actions as required. 
  • Participate on the Board of Trustees' Buildings and Groups, and Capital Campaign Committees, and prepare reports as assigned for committee meetings. 

Equivalent Education/Experience

  • Bachelor’s degree (or equivalent work experience) in architecture; engineering; facility, construction, or project management; historic preservation; or a related field. 
  • A minimum of five years supervisory experience in a related field.


  • Excellent project management skills, able to plan, organize, assign, and coordinate the activities of subordinate staff.
  • Keen understanding of construction methods, building systems, local building codes, and historic preservation standards and methods. 
  • Comfortable reading blueprints, architectural drawings, construction specifications 
  • Able and willing to perform hands-on tasks when appropriate 
  • Must possess high-level interpersonal skills and the ability to work independently and collaboratively, communicating effectively with a broad range of stakeholders, colleagues, and contractors
  • Organized, innovative, budget-minded, attentive to detail, and committed to excellence


  • Monday - Friday
  • Be on call 24/7 for emergencies.

Salary & Benefits

  • Paid Time Off
  • Paid Holidays
  • Health Insurance Benefits – Medical, Life, Dental, Vision, Flexible Spending Accounts
  • Retirement Plan

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Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.