Cash Application Associate


Posted on 03/27/2019

Cash Application Associate
Philbrook Museum of Art – Application Deadline: Open Until Filled

Set within a twenty-five acre site three miles from downtown Tulsa, Philbrook's main campus is a unique combination of historic house, modern museum complex, and beautifully gardened property. In 2013, the Museum expanded with the opening of Philbrook Downtown - a 30,000 sq. ft. satellite facility located in the heart of Tulsa's vibrant Brady Arts District.

Distinguished by nationally recognized collections, facilities, and gardens, it is the premier cultural institution in the city of Tulsa and a statewide leader in the cultural life of Oklahoma.

Position Overview
Philbrook Museum of Art is seeking a part-time Cash Application Associate who is responsible for reconciling daily cash receipt batches, preparing bank deposits, transporting deposits to the bank, and entering transactions into accounting software system. This position will report to the Director of Finance and is expected to work 5 days weekly from 10:00 a.m. to 2:00 p.m. with flexible scheduling available. Philbrook business hours of operation are 9:00 a.m. to 5:00 p.m., Monday – Friday.

Responsibilities

  1. Verify daily receipts from point-of-sale and Development fundraising batches and reconcile to supporting software system reports.  Process an average of seven batches per day to include but not limited to, two Guest Experience, two Gift Shop, one Downtown location, and two Development donations.
  2. Follow-up with appropriate museum staff and resolve discrepancies in batches as needed.
  3. Import general ledger detail transactions from Development software system into accounting software. Review, edit description, and allocate cash to appropriate cash accounts. Submit edit reports for review and posting by Director of Finance.
  4. Record miscellaneous museum payments not processed through other computerized sub-systems on Cash Receipts form, process credit card payments, attach supporting documentation, and complete bank deposit slips for daily deposits. Enter transactions into accounting software and submit edit reports for posting and review.
  5. Daily delivery and pick-up of bank deposit bags from bank location. Match deposit receipts with appropriate backup documentation and forward to Accounting.
  6. Maintain and disburse on-hand cash balances needed to support change requirements for guest experience, gift shop, and special events.
  7. Other accounting duties as assigned by Director of Finance or Chief Operating Officer.
  8. Maintain prompt and reliable attendance to successfully perform the duties of the job.
  9. 9.    Other duties as may be assigned to support Business Office and museum management functions.

Required Qualifications

  • Demonstrated knowledge of cash reconciliation, accounts receivable, and cash disbursements procedures
  • High level of accuracy and attention to detail with strong data entry skills
  • Excellent problem solving capabilities
  • Strong communication skills both verbal and written while demonstrating excellent internal and external customer service skills
  • Intermediate computer skills with MS Office, spreadsheet applications, and proficiency with accounting software programs

Education/Experience

  • Demonstrated knowledge of cash reconciliation, accounts receivable, and cash disbursements procedures
  • High level of accuracy and attention to detail with strong data entry skills
  • Excellent problem solving capabilities
  • Strong communication skills both verbal and written while demonstrating excellent internal and external customer service skills
  • Intermediate computer skills with MS Office, spreadsheet applications, and proficiency with accounting software programs

Apply 
Interested candidates should send a resume via e-mail to [email protected].