Events: Specialist and Marketing Associate

Posted on 06/09/2021

Events: Specialist and Marketing Associate
Discovery Lab – Application Deadline: Open until filled

Reports to: Public Relations and Marketing Manager 

What we want
Discovery Lab seeks a self-motivated, outgoing, and organized Events specialist/Marketing Associate to assist our growing organization in delivering phenomenal events that build business relationships, generate excitement around the museum, and amplify brand awareness. This full-time position reports to the Public Relations and Marketing Manager within the Organizational Development Department.  This position is responsible for the seamless planning and execution of events within the museum—sometimes as a team member, but more often as the lead and project manager. Strong communication skills and a pleasant, positive rapport are necessary to communicate with internal and external stakeholders.

What you’ll do
Primary functions:

Serves as the project manager/lead of the events team, an interdepartmental planning team for events throughout the museum, planning and execution of education events with specialty programming and marketing events to increase member loyalty, attract new members to the museum, and drive individual admissions to the museum.  Some events include Noon Year’s Eve, Members Only events, Introduce a Girl to Engineering, Parents night out, family engagement nights, Adult events, etc.

Co-Lead the planning and execution of fundraising and donor events including the Electric Lime Gala including the run-of-show and logistics the night of the event.

As Events Project Manager, supports planning through logistics/vendor confirmation and support, preparing and managing timelines, coordinating with team members for guest lists, meeting agendas and minutes, invoicing, and other logistics before and after the event, coding and tracking revenue and expenses, and coordination of event marketing timelines.

Maintains the overall events calendar for the organization, planning strategic placement of existing events and developing ideas for new events to serve our audience.

Proficient writer who can coordinate with the Digital Marketing Associate for development of event promotional materials including newsletters, brochures, invitations, and other publicity.

Secondary functions:

Assumes other tasks and responsibilities as assigned by the Director of Organizational Development or PR and Marketing Manager.

What you’ll need
Knowledge and skills:

  • Highly motivated with the ability to exercise initiative and good judgment, ability to deal with rapidly changing priorities, possess excellent problem-solving, organization, administrative, and interpersonal skills.
  • Ability to effectively manage and track multiple projects simultaneously, work well under pressure with a high degree of accuracy, and meet stringent deadlines.
  • Computer literacy with demonstrated competence in word processing and spreadsheet applications.
  • Excellent communication skills, both oral and written, and ability to maintain confidentiality.
  • Thorough knowledge of business English and math, office/accounting/budgeting principles, procedures and standards.

Education and work experience:
Minimum 2 years of event planning and marketing experience or equivalent.

Bachelor’s Degree preferred or equivalent combination of education and experience.

How you’ll work

This job is a regular, full-time, non-exempt, hourly position. The typical work schedule for this job is Monday-Friday between 9 am – 5:30 pm. Occasional after hours may be required. Shared office environment.

Physical requirements
55% Sitting, 35% Standing, 10% Lifting/Carrying/Pushing/Pulling no more than 10-50 lbs. 

Additional requirements

  • Valid driver’s license
  • Pre-employment and/or pre-duty checks, such as criminal background check, alcohol and drug test, and reference checks

Direct reports

The position will be opened until filled and interested applicants can submit their application at

This position description is representative of the major position requirements and is not intended to be all inclusive. 

Discovery Lab is an equal opportunity employer and does not discriminate on the basis of race, color, religion (creed), gender, age, national origin (ancestry), disability, marital status, sexual orientation, military status, or any other basis made unlawful by applicable federal, state, or local laws or regulations.