Executive Director

Posted on 11/14/2019

Executive Director
Ponca City Art Association – Application Deadline: January 1, 2020

The Ponca City Art Association (PCAA) seeks a dynamic and innovative Executive Director. The PCAA is a 53-year old nonprofit organization whose mission is to enrich the cultural life of our community by promoting, teaching and nourishing the creation and appreciation of the visual arts.

Our vision is to be a community of individuals, businesses, volunteers, civic leaders and media who actively work to provide financial resources, to raise awareness and to advocate for achieving this mission.

We value inclusiveness and diversity by including all artistry, abilities and talent, by welcoming and serving the diversity of our community and by respecting the diversity of our world in our work.

We invest in the future of our community through our commitment to nurture creative and intellectual growth by excellent visual arts education. We serve our community as we strive to meet arts education needs that are not being met by the private or public sectors. We value our teacher resources by cherishing their contributions to the achievement of our mission and vision.

Job Title: Executive Director
Organization: Ponca City Art Association
Location: Ponca City, OK
Salary Range: $40-58K commensurate with experience
Applications will be considered on a rolling basis; position to remain open until filled. To ensure full consideration by the committee, please have all application materials submitted by January 1, 2020.
Full Time/Permanent Position

PCAA seeks an inspiring leader who understands the value of relationships in building and growing a visual arts organization. An ideal candidate is a strong strategic thinker with excellent non-profit management skills. The Executive Director must be flexible and adaptive, resourceful and values-driven with a good sense of humor. S/he will foster a rewarding atmosphere that is stimulating, respectful, collaborative, relationship-driven, results-oriented and where PCAA’s mission will thrive. The best candidates will have experience in the non-profit sector, particularly with the arts and artists in community-based settings. The candidate should have a record of success partnering with, developing and engaging nonprofit boards, possess knowledge of fundraising and non-profit financial management, have proven ability to work collaboratively and have strong leadership skills.

The Executive Director will be committed to effectively leading this distinguished organization and strategically growing PCAA for future generations of our community’s artists. The ED will nurture and maximize volunteer resources while also better positioning PCAA financially and strengthening the community and statewide reputation of the organization. Key responsibilities and skills include:


  • Participates with the Board of Directors in developing a clear vision and strategic plan to guide the organization.
  • Implements all aspects of the organization's operational policies, procedures, strategic objectives and initiatives.
  • Acts as a professional advisor to the Board of Directors on all aspects of the organization's activities and fosters effective teamwork with the Board.
  • Acts as a spokesperson, along with the Board President, for the organization, serving as a leader within the community and state’s arts landscape.

Human Resources Management and Development

  • Directs the organizational staffing structure, implementing a fair, equitable, positive, healthy and safe work environment in accordance with all federal and state employment laws and regulations.
  • Oversees the implementation of policies, procedures and practices.
  • Maintains positive and productive relationships with any staff and volunteers and assures completion of their assigned tasks.
  • Ensures that files are securely stored, privacy/confidentiality is maintained and data is backed up on a regular basis.
  • Maintains contracts and corporate records (including by-laws, articles, minutes of meetings) in the office and available for review.
  • Ensures that the organization carry appropriate and adequate insurance coverage.
  • Direct day-to-day supervision of any staff and interns.

Fund Development and Financial Management

  • Determines tangible goals for both contributed and earned revenue (including sponsorships, grants, memberships, etc.), grow existing revenue, develop new revenue opportunities and evaluate effectiveness of marketing and giving campaigns.
  • Identifies, writes and manages grants (identify, write proposals, apply for and manage grants) throughout year.
  • Drives strategy for membership programs and for growing, retaining and nurturing member loyalty.
  • Secures individual and corporate gifts.
  • Works with the Board to prepare a comprehensive budget and ensures that the organization operates within budgetary guidelines.
  • Ensures that sound bookkeeping and accounting procedures are followed.
  • Administers the funds of the organization according to the approved budget and monitors the monthly cash flow of the organization.
  • Provides the Board with comprehensive, regular reports on the revenues and expenditure of the organization.
  • In collaboration with the Accounts Supervisor, oversees the organization’s annual audit.
  • Ensures that the organization complies with all legislation regarding taxation and withholding payments.
  • Maintains internal controls, safeguarding compliance with federal, state, and local regulations.

Program Planning and Management

  • Oversees the delivery of the programs and services of the organization to maintain or improve quality.
  • Oversees and manages the presentation of annual programs and exhibitions.
  • Creates a strategic outline for year-round programming to keep the PCAA visible to the public.

Required skills

  • Degree or commensurate leadership experience in non-profit arts management, art, art history, or related field.
  • Outstanding verbal and written communication skills, including significant public speaking and grant-writing experience.
  • Proficiency in desktop publishing, word processing, email, social media and database programs.
  • Strong leadership experience supervising volunteers.
  • Experience in group facilitation.
  • Skilled in working collaboratively and as part of productive teams.
  • Proven fundraising ability.
  • Maintain a working knowledge of significant trends and developments in the contemporary art and artist support fields.
  • Excellent organizational skills and attention to detail.
  • Demonstrated ability to take initiative and problem-solve.
  • Aptitude in adapting to and utilizing new technology.
  • Availability and enthusiasm for a non-traditional work week; frequent nights and weekends.

Physical requirements:

  • Ability to lift 40 lbs.
  • Valid driver’s license.

To apply please email cover letter, resume and three references to:
[email protected] 
Subject: Executive Director Search Committee

Alternatively, please mail to:
Ponca City Art Association
C/O Executive Director Search Committee
400 E. Central Avenue, STE 500
Ponca City, OK 74601
No telephone calls please.