IMLS Archival Processing Intern

Posted on 12/03/2020

IMLS Archival Processing Intern
Gilcrease Museum/The University of Tulsa

Position Summary
The Institute of Museum and Library Services (IMLS) Archival Processing Intern reports to the Assistant Director of the Helmerich Center for American Research and under the direction of Gilcrease Museum’s Head Archivist and Librarian, will provide crucial support to the IMLS Cares Act Grant project by assisting with the processing, arranging, and cataloging of the Eddie Faye Gates Tulsa Race Massacre Collection. The selected candidate will gain experience handling objects, collection arrangement and description, and evaluating materials for conservation treatment. All equipment and training will be provided by Gilcrease Museum’s Head Archivist and Librarian. Work will be conducted in the Helmerich Center for American Research at Gilcrease Museum. This is a part-time, position of 20 hours per week for a period of up to two years and is contingent upon grant funds being received.

Gilcrease Museum was recently awarded funding from the Institute of Museum and Library Services (IMLS) for a two-year project, “From Trauma to Resilience: Learning from the Eddie Faye Gates Collection.”  The collection is gift of Tulsan Eddie Faye Gates and reflects the life, legacy and work of a leading African American teacher, author and community activist who labored to recover the forgotten voices of survivors of the 1921 Tulsa Race Massacre. The archive contains eyewitness accounts, photographs, recorded survivor stories and other narratives of the 1921 Tulsa Race Massacre. This award will fund research, cataloging, digitization, programming and educational efforts surrounding the Eddie Faye Gates collection in order to make virtually accessible first-hand accounts and lessons from the 1921 Tulsa Race Massacre. It also enables community partners to play an integral role in tagging and cataloging activities and supports an inaugural teacher institute inspired by the collection.

Characteristic Duties

  • Assesses the Eddie Faye Gates Tulsa Race Massacre Collection
  • Processes collections, including physical arrangement according to archival principals, with re-housing in archival enclosures
  • Inventories and describes materials, creating collection guides and other basic finding aids with appropriate index terms
  • Enters appropriate metadata records into ArchivesSpace
  • Researches and assists researchers with people or events covered by the EFG Tulsa Race Massacre Collection
  • Communicates and collaborates with Gilcrease interns, researchers, and staff
  • Attends processing meetings to participate in collective assessment of finding aids and project discussions
  • Performs additional duties as assigned.

Minimum Qualifications
An Associate degree from, or currently enrolled in, an accredited college or university. Knowledge of 19th and 20th century American history; knowledge of historical sources, including books, correspondence, audio/video recordings, photographs, indexes, microforms, and databases. Preference will be given to candidates with knowledge or interest in the histories of Oklahoma, Tulsa, the 1921 Tulsa Race Massacre, and American Indian removal period. Undergraduate and graduate-level students with a focus in archival studies, museum studies, history, historic preservation or library and information science are encouraged to apply.  Strong attention to detail and excellent organizational skills, knowledge of basic archival principles and philosophy; excellent communication skills and ability to work with people with patience and courtesy; Ability to take direction well and work independently. Proficient with Microsoft Office software and databases, data entry experience.  Experience with ArchivesSpace a plus.

Dexterity enough to use a keyboard and telephone; occasional lifting, carrying, pushing, and pulling up to 50 pounds; may be subject to extended periods of walking, standing, sitting, reaching, balancing, bending, kneeling, handling, feeling, climbing, and twisting; and vision, speech, and hearing sufficient to perform the essential tasks.

Application Information
The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status.

Please submit a cover letter, résumé, and contact information for three references to:  The University of Tulsa, Office of Human Resources, 800 S. Tucker Drive, Tulsa, OK  74104 or submit online at:  The review of applications will commence immediately and will continue until the position is filled.

The University of Tulsa is an Equal Opportunity Employer including Disability/ Veteran.