Manager of Tour & School Programs

Posted on 05/05/2021

Manager of Tour & School Programs
Philbrook Museum of Art – Application Deadline: Open until filled

Philbrook Museum of Art is a vibrant cultural institution in Tulsa, Oklahoma that typically welcomes over 120,000 visitors each year. A 1920s Italianate Villa nestled in 25 acres of designed gardens, Philbrook features a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 16,000 objects, about 5,000 of which are from Native North American artists. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection. 

Position Overview
Philbrook Museum of Art seeks applications for Manager of Tour & School Programs. This position is primarily responsible for advancing the Museum’s strategic goals through aligning its mission and interpretive plan with tour program offerings and ongoing docent recruitment, training, evaluation, and support.  This position will also work to equip docents with the tools, strategies, and information they need to connect people of all ages with Philbrook’s art and gardens.

Dedicated to reaching students across the city of Tulsa and our state, this position will devote time to connecting with teachers and school administrators across the area to seek intersections where Philbrook can support youth and adults.  The Manager of Tour & School Programs both models and teaches how to connect with audiences, and ensures the Museum truly welcomes visitors through the facilitation of relevant and engaging experiences.

Essential Responsibilities
Tour Program:  

  • Oversee planning and logistics for a program serving an average of 5,000 visitors each year and strategically grow the reach of the program year to year.
  • Evaluate current audience needs and establish new tour program offerings.
  • Incorporate inquiry-based and dialogical engagement models across gallery experiences.
  • Advocate and advance a range of tour approaches that are flexible and reflect visitors’ developmental levels, learning styles, interests, preferences, and motivations.
  • Remain current with innovative practices in the field and experiment with new, creative ways of engaging audiences in the galleries, studio, and gardens.

Docent Program:  

  • Manage a team of over 50 highly invested volunteer docents.
  • Guide and collaborate with docent council leaders on program activities. 
  • Develop and facilitate training that delivers and breaks down content but equally prioritizes audience engagement techniques.
  • Revise training curriculum and recruit new docents. 

School Program:  

  • Deepen existing connections with school partners and build new relationships with schools not currently served by the Museum.
  • Collaborate and codesign experiences with other educators, artists, and students.
  • Develop programs that incorporate teacher professional development, in-school visits to area classrooms, and tour collaborations with community-based youth organizations.

Who You Are:

  • Critical thinker who is comfortable with both giving and receiving feedback.
  • Has excellent communication skills – presentation and written.
  • Demonstrates keen cultural sensitivity.
  • Ability to collaborate across departments and with outside partners.

The ideal candidate is someone who excels at both facilitating engaging museum experiences and teaching others how to do so, demonstrates an ability to work with diverse, intergenerational audiences, and grounds their work in collaboration with others both within the museum and across the community.  

Education and Experience

  • Bachelor’s degree or equivalent work-related experiences in the following areas: art, art history, museum education, theater, or related fields.
  • A minimum of three years of related work experience, including knowledge and practice in looking at and talking about visual art with students and adults. 
  •  Spanish language fluency is a plus.


  • Familiarity with museum/museum education practices, particularly exhibition development, interpretation, gallery teaching, volunteer management, and evaluation.
  • Understanding of pedagogical techniques including age / developmentally appropriate approaches to formal and informal learning and expertise in one or more of the following areas: art education, museum education, art and art history; history; studio practice; gardens, nature, and ecology.
  • Able to synthesize content into compelling, audience-centered experiences for visitors of diverse ages, interests, and motivations.
  • High degree of comfort discussing how principles of equity and inclusion relate to the Museum’s exhibition and tour program, including how art is presented and talked about with visitors.
  • Organized, diplomatic, and responsive to meet daily needs of the program.
  • Comfortable with personal computers and social media, including word processing, digital imaging, and database applications.

Salary & Benefits

  • Paid Time Off (PTO) benefits and company paid holidays
  • Health Insurance Benefits – Medical, Life, Dental, Vision
  • 401K retirement benefits with employer matching.
  • Salary $40,000 - $48,000

This is an exempt position. Typical working hours are Monday through Friday from 9am to 5pm, with additional weekend and evening hours as needed.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Interested individuals can apply here.