Program Assistant III – Special Events Coordinator - Job Number:210788

Posted on 03/15/2021

Program Assistant III – Special Events Coordinator - Job Number:210788
Sam Noble Oklahoma Museum of Natural History – Application Deadline: Open until filled 

Organization: Okla Museum of Natural History
Job Location: Oklahoma-Norman-Norman Campus
Schedule: Full-time
Work Schedule: Schedule will vary with events, evening, and weekend hours required.
Salary Range: Up to $16.35, based on experience
Benefits Provided: Yes 
Required Attachments: Resume, Cover Letter 

Job Description
Responsible for all museum event coordination: in-house events and event/facility rentals

Typical Functions May Include:

  • Responding to customer/client calls regarding event/facility rentals
  • Preparing budgets, contracts, final confirmation reports, and other correspondence for event/facility rentals
  • Coordinating logistics for event/facility rentals
  • Assisting with the planning, coordination, and supervision of museum events
  • Overseeing the museum’s approved caterer’s program, including annual contracts and training
  • Performs related duties as assigned

Job Requirements

Required Education: HS or GED OR an equivalent combination of education/job-related experience, AND:

  • 12-24 months experience in event planning or management, marketing, sales, or customer service-related field


  • Highly organized and able to handle multiple projects and deadlines
  • Experience in preparation and management of operational budgets
  • Attention to detail and exceptional time management skills
  • Able to communicate well and build rapport quickly with customers/clients, students, faculty, and staff
  • Able to work well with interdepartmental teams and initiatives
  • Able to supervise staff and communicate directions and expectations effectively
  • Excellent oral, written, and interpersonal communication skills
  • Flexibility and ability to adapt to changing situations; must be able to exercise discretion and independent judgment
  • Excellent customer service skills
  • Computer skills such as word processing, simple graphic design, email, and spreadsheet data entry
  • Basic experience with AV equipment
  • Ability to work extended hours, including nights, holidays, and weekends as needed


  • n/a

Advertised Physical Requirements:

  • The job may include frequent exposure to pressure caused by deadlines and busy period. Ability to reach including extending the arm or hand. Ability to speak including expressing oneself or exchanging information with others. Ability to hear including receiving detailed information orally or making fine discriminations in sound. Ability to see including color, depth, perception, or clarity. Required to be mobile, agile, bend, stoop, squat, climb, lift (up to 44 pounds) and carry.

Department Preferences:

  • Preferred experience with museums, cultural organizations, or other non-profits.

Supervision: Student employees and occasional temps 


Special Instructions: 
If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit

TB Testing - OU Human Resources

Adopted by the Board of Regents of the University of Oklahoma Aug. 16, 2007. This Policy requires new faculty and staff who meet any of the criteria listed below to provide evidence of tuberculosis testing to OU Health Services within six months prior to beginning employment. Additionally, active employees who reside outside the United States continuously for more than eight weeks must also ...

Hiring contingent upon a Background Check?-

Special Indications: Hiring contingent upon driver's license check

To Apply: