Programs & Events Coordinator

Posted on 02/07/2019

Program & Events Coordinator
Oklahoma Visual Arts Coalition - Application Deadline: March 1, 2019

The Programs & Events Coordinator oversees agency programs and events including fundraisers for the Oklahoma Visual Arts Coalition and is a key team member of the staff. The position is full-time and year-round with required evening and weekend activities. Considerable in-state travel is required. This position reports to Executive Director as required ensuring the success of OVAC programs and services and is a team member for all of OVAC's activities.

Key Responsibilities:

  • Responsible for organizing and coordinating all aspects of major programs and events, including 12X12 Art Fundraiser, 24 Works on Paper, Momentum, Tulsa Art Studio Tour, and future programs and events as assigned by the Executive Director
  • Recruit volunteers to support event planning and production Manage event committees, including leading meetings and selecting co-chairs Coordinate sponsorship recruitment for cash and in-kind donors to meet event goals
  • Manage overall execution of programs within budget
  • Maintain relationships with partners, community, consultants, and vendors through meetings and email correspondence
  • Ensure seamless communication between consultants, staff, volunteers, and vendors
  • Maintain database, planning templates, and records for events
  • Manage logistics and implementation of events including selecting venues and vendors, managing volunteer schedules, and a master schedule of events
  • Outreach to partner organizations to create educational programming for events and exhibitions
  • Act as liaison between artists and curators, organizations and committees
  • Contribute strategic thinking for organization to meet its mission through events and programs
  • Work with Marketing Coordinator to ensure all programs are properly promoted
  • Be a true team player and work closely to support other OVAC staff members as needed

Required Skills:

  • Bachelor's degree in art, art history, nonprofit administration, or related degree
  • Collaborative disposition skilled in working as part of productive teams
  • Acute detail orientation and excellent organizational skills
  • Performs superiority customer service with high expectations for quality
  • Demonstrated ability to take initiative, think creatively, and problem-solve
  • Good verbal and written communications
  • Excellent time management skills
  • Basic familiarity with tools and art installation
  • Aptitude in learning new technology quickly
  • Proficiency in desktop publishing, word processing, email, social media and database programs
  • Experience assisting with special events coordination, preferably arts related

Physical Requirements:

  • Ability to lift 50 lbs regularly
  • Ability to drive with reliable transportation
  • Ability to climb a ladder or scaffolding

Salary starting at $30,000. Benefits include vacation, sick leave, matching retirement program and health insurance. Employee will receive training as needed. Employees are encouraged to seek outside professional development.

To apply, please send a resume and cover letter by March 1, 2019 to: Krystle Brewer, Executive Director, [email protected]