Reference and Outreach Librarian

Posted on 05/13/2022

Reference and Outreach Librarian
Gilcrease Museum/The University of Tulsa – Application Deadline: Open until filled

The Reference and Outreach Librarian reports to the Associate Director of the Helmerich Center for American Research and works with Gilcrease staff to ensure the long-term preservation, organization, and access to Gilcrease Museum’s Library and Archives collections housed in the Helmerich Center for American Research; supports the learning and research use of the collections by Gilcrease’s/TU’s community and public researchers.

Reading Room and Reference Duties:

  • Works in conjunction with the Associate Director of the Helmerich Center for American Research and other museum staff to provide accessibility to researchers, scholars, faculty, staff and the public to the Library and Archival collections.
  • Provides reference and research assistance to the Gilcrease Museum/TU community of researchers, Duane H. King Postdoctoral Fellows, scholars, faculty, students, staff, and the public.
  • Monitors and responds to messages sent to the shared address and works with Rights & Reproductions Coordinator to complete and track all internal and external reference requests for institutional reporting.
  • Prepares regular statistical reports on processing, reference requests, and usage for the Associate Director.
  • Ensures proper access to and handling of materials in Library and Archives spaces.
  • Oversees the maintenance and replacement of reading room materials as needed; coordinates with facilities maintenance to monitor the library’s environment and make recommendations as necessary to prevent or minimize damage to collections over time.
  • Manages interns, volunteers, and part-time employees associated with library and archive reference and access activities.

Helmerich Center Related Duties:

  • Working with Associate Director, Program Manager, and TU Duane H. King Fellows, serves annually on selection committee for HCAR Short-Term Research Fellowships, Travel to Collections Grants, and Duane H. King Postdoctoral Fellowship.
  • Coordinates with HCAR Program Manager to update and schedule research visits using internal shared calendar.
  • Collaborates with Gilcrease communications team to promote collections using social media, Gilcrease collections pages, and other venues.
  • Provides tours to internal and external groups on special collections topics and collections.
  • Promotes strategies for raising awareness of our collections.
  • Works effectively individually and as a part of a team; ability to courteously, professionally, and clearly communicate with multiple stakeholders in person and in writing.

Cataloging and Collections Management Duties:

  • Assists in the creation and maintenance of bibliographic records in the integrated library system (ILS)
  • Working with Archival staff, provides access to special and digital collections by organizing incoming and older unprocessed collections, creating finding aids, and applying metadata using archival software in accordance with national standards and best practices.
  • Coordinates with the Associate Director, Archivist, Director of Collections and Chief Registrar, and Chief Conservator/Paper Conservator in creating and maintaining policies, procedures, planning, and programming for Library and Archives.
  • Performs archival processing by evaluating project needs, creating processing plans, determining appropriate levels of processing, setting goals, establishing timelines, and evaluating outcomes for manuscripts, rare books, institutional archives and other special collections.
  • In collaboration with colleagues in bibliographic services at TU’s McFarlin Library, identifies and implements cataloging projects to improve access to library materials for diverse audiences.
  • Maintains currency with trends and developments in library and archives functions, resources, practices and procedures in the fields.
  • Contributes to the profession through active participation in professional conferences and associations.
  • Performs other duties as assigned.

ALA-accredited MLS or MLIS with a concentration in academic librarianship, archives, or archival administration; 2 years’ experience with special collections in an academic or museum setting; internship experience acceptable and new graduates encouraged to apply; working knowledge of such formats and standards as RDA, AACR2, LCCS, LCSH, and MARC; working knowledge of library and archives preservation best practices and principles, including digitization and metadata standards. Experience performing original or copy cataloging of print materials or completion of a cataloging class. Strong written and verbal skills and the ability to communicate professionally and courteously with staff, interns, volunteers, researchers and patrons. Proficient in PC or MAC software applications: Microsoft Word, Excel, Outlook.

Subject expertise and/or interest in American history, American Western History, or Latin American History. Working knowledge of rare book cataloging standards, such as DCRM(B); familiarity with PBCore, ArchivesSpace, Dublin Core, MODS, EAD, and various thesauri for cataloging a plus. Working knowledge and experience with Sierra or other integrated library systems.

Dexterity to perform repetitive keyboard and data entry functions, and the ability to lift, and occasionally carry, up to 50 pounds; may be subject to standing, sitting, reaching, balancing, bending, and other physical motions in the course of normal activity; vision sufficient to perform essential tasks and to communicate effectively is required.

Hours are Monday through Friday, 8:00 A.M. to 5:00 P.M. Occasionally, working evenings or weekends due to special events may be required.

Applications are accepted online at The University of Tulsa Job Seeker’s Page: