Posted on 12/13/2021

Oklahoma Contemporary Arts Center – Application Deadline: Open until filled

Reports To: Director of Curatorial Affairs

Status: Exempt – Salaried

Position Summary
The Registrar works to ensure the execution of successful contemporary art exhibitions across multiple spaces in a new, purpose-built facility. The Registrar is in charge of exhibition-related logistics involving negotiation of contracts, securing loan agreements, packing/crating, shipping/transportation, insurance coverage, customs clearance and courier arrangements (for foreign loans) and incoming and outgoing condition reports. The Registrar ensures best practices are observed in art handling and exhibition installation, monitoring of conditions in galleries and assisting with organization and upkeep of art storage. Reporting to the Director of Curatorial Affairs, the Registrar will work very closely with the Exhibitions Manager and installation crew, as well as the Exhibitions and Operations staff. The Registrar will also oversee rights and reproductions for exhibition catalogues and brochures.

Oklahoma Contemporary is a non-collecting institution with an active calendar of changing exhibitions that each year comprises two major exhibitions with corresponding Learning Gallery installations, three to four exhibitions that focus on local artists, public art commissioned for the Campbell Art Park and outdoor sculptures installed in the Sculpture Garden.


  • Oversee administration of exhibition documents, including loan agreements, insurance certificates, packing and shipping arrangements.
  • Communicate with lenders and coordinate insurance with Oklahoma Contemporary insurance brokers or with the lender’s insurance company, where applicable.
  • Coordinate packing/crating/transport/installation requirements with the lender, courier and installation logistics and transport companies; communicate changes regarding loan status and/or schedule with the lenders.
  • Detailed execution of condition reports for outgoing and incoming exhibition loans.
  • Take detailed packing notes of incoming works, including crate identification and visual as well as written documentation at every stage of unpacking.
  • Oversee loadout and delivery of crates, making sure that all pieces are clearly labeled and accounted for on the way in or out.
  • Work integrally with the installation crew on the gallery floors to ensure that extreme care is being taken with the handling of each object and that the movement of crates and other activities taking place on the gallery floor are conducted in an organized manner with safety of staff and artworks of paramount concern.
  • Assist with installation as needed.
  • Work with Exhibitions Manager to develop and monitor exhibition budgets; monitor purchase orders and vendor invoices.
  • Monitor all galleries and outdoor installations; track climate or hygrothermograph readings and update lenders with these readings upon request.
  • Work with curatorial staff in maintaining accurate and complete exhibition and loan files, in paper and online.
  • Serve as point person for incoming traveling exhibitions.
  • Help coordinate Oklahoma Contemporary-organized traveling exhibitions and accompany exhibition to each venue as needed.
  • Oversee coordination of rights and reproductions for exhibition-related publications (print and digital).
  • Mentor and train installation crew with best art-handling practices and condition reporting.
  • Supervise/mentor interns.

Job Requirements

  • Bachelor’s degree in art history, museum studies, fine arts or related field.
  • Three to five years’ minimum experience within Registrar department of an art museum or major contemporary gallery, including experience with responsibilities listed above.
  • Must have extensive knowledge of AAM’s and ARC’s registration standards.
  • Working knowledge of conservation principles.
  • Experience securing rights and reproduction permissions, sourcing images and licensing use for reproduction, reviewing image files for content and quality, tracking photo credits, entering metadata, and maintaining image database.
  • Broad knowledge of, and experience with, contemporary art.
  • Highly organized and detail oriented.
  • Excellent communication skills.
  • Extremely conscientious about meeting goals and deadlines and achieving best practices in all aspects of the position.
  • Proficiency with Microsoft Office Suite, including Excel, is required.
  • Experience with Filemaker Pro preferred.


  • Salary commensurate with experience.
  • Excellent benefits package includes healthcare, dental, vision and a 403b matching plan.
  • Professional development opportunities as available.

Limitations and Disclaimer

The above job description is meant to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Other Requirements and Working Conditions

  • Use of a car (legally registered and insured for daily use) required.
  • Use of a computer/monitor, telephone, and printer/copier daily.
  • Willingness to work occasional evenings and weekends.
  • Team environment with frequent group meeting participation.
  • Physical requirements: Lifting/Carrying - heavy work may include routine lifting of a maximum weight of 30 lbs; combination of sitting, standing, walking, and driving on a frequent basis.

To apply, visit our website to submit a Cover Letter and resume or CV at:

Applications will be reviewed on a rolling basis until the position is filled. Due to the volume of applications we receive, we are not able to give status updates.

Oklahoma Contemporary is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, different abilities, gender identity or veteran status.

About Oklahoma Contemporary
Oklahoma Contemporary is a non-collecting, multidisciplinary art center that features innovative work by living artists. Programming includes three major components: 1) a varied exhibition schedule in the galleries and in our public art space, Campbell Art Park; 2) a robust educational program for all ages, with classes and studio space for weaving, ceramics, photography, painting, printmaking, digital media, wood and metal sculptures; 3) performances, screenings and events, both produced by Oklahoma Contemporary and in partnership with other organizations. Oklahoma Contemporary is an inclusive center for the arts where people of all ages and backgrounds can experience art, encounter new ideas and ignite their creative potential. Admission to exhibitions is always free. Oklahoma Contemporary is a regional 501(c)3 nonprofit organization founded in 1989 by businessman and philanthropist Christian Keesee and Kirkpatrick Foundation Director Marilyn Myers. 

Oklahoma Contemporary strives to demonstrate leadership by modeling excellence and best practices for inclusion, diversity, equity and accessibility. We believe in the power of human creativity and value the opportunities for connection and learning that exist when cultures and communities come together in collaboration and understanding.

We commit to championing policies and practices that value diversity, foster cultural equity and create an accessible and inclusive environment. Oklahoma Contemporary does not discriminate based on race/ethnicity, age, disability, sexual orientation, gender, gender identity, socioeconomic status, geography, citizenship status or religion. We recognize our strengths lie in the broad range of people who contribute their time and talents to our mission and are dedicated to creating a safe, inclusive place for them to explore creativity.

About Oklahoma City
In the middle of its third decade of an enormously successful urban renewal plan, Oklahoma City is in a period of exciting growth. This growth has spurred developments in the city’s recreation and nightlife, with the construction of new parks, streetcar system, bike trails, restaurants, breweries, and bars. In the urban core, commercial centers have been developed, revitalizing residential neighborhoods (though the housing remains some of the most affordable in the nation). The construction of Oklahoma Contemporary’s new building represents a significant commitment on the part of the city and its inhabitants to a new era in contemporary culture.