Special Events Lead

Posted on 05/13/2022

Special Events Lead
Philbrook Museum of Art – Application Deadline: Open until filled

Job Type: Full-time

Institutional Overview
Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview
In this position, you are primarily responsible for managing the design, implementation, and supervision of museum facility rental events. You will also lead a cross-departmental event implementation team for rental events and provide support for museum events and programs. 

Essential Responsibilities
Leadership and Management: 

  • Assist in the development of sales goals and strategy, facility rental rate structures and standard contracts.
  • Supports annual budget and revenue goal through successful sales and implementation of high-end corporate and private facility rental events.

Project Management: 

  • Project manage facility rental events with support from cross-departmental and execution team. 
  • Provide general event consulting to staff leads.
  • Provide support for museum special events.

Research & Analysis: 

  • Collaborates with the Special Events Manager to develop and manage monthly sales goals and reporting systems to reflect progress toward annual budget. 
  • Conducts research and site visits to understand market competition. 

Relationship Management & Event Implementation: 

  • Develop vendor, planner, community and corporate relationships and keep them informed of offerings. 
  • Evaluates the quality of events via client satisfaction surveys. 
  • Offers internal onboarding and basic event planning training. 
  • Attends events, greets patrons and represent the museum to ensure museum policies are enforced and event plans are implemented. 
  • Build strong relationships with colleagues across the institution by communicating proactively and maintaining a professional demeanor and positive attitude.

Equivalent Education/Experience

  • Minimum 1 year experience in event management, catering, or hotel operations.
  • Bachelors’ degree in Hotel/Hospitality Management, Marketing, or related field of study, or an equivalent combination of education, training and experience is required.


  • Strong ability to build relationships and establish rapport with Event clients.
  • Develop and execute strategies for successful facility rental events and monitor annual budget requirements.
  • Generate interest and market the organization’s Event venues.
  • Ability to make decisions at museum wide events using proper judgment.
  • Must possess excellent organizational and communication skills.
  • Ability to oversee and motivate staff.
  • Intermediate computer skills.
  • Team player aptitude.

Competitive Salary& Benefits

  • $36,000 - $39,000 annual salary
  • Health insurance
  • Paid time off, Sick Time, Paid Holidays 
  • Dental insurance
  • Vision insurance
  •  Flexible spending accounts
  • 403(b) retirement plan and matching

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

For consideration, please include a resume and cover letter with application.
Apply online at https://recruiting.paylocity.com/Recruiting/jobs/Apply/1089241.